Charlton Down Village Hall

Registered Charity 1097442

Sherren Avenue, Charlton Down, Dorchester DT2 9UA


Report to AGM from Hon. Secretary 13th March 2019 

Good evening to you all and welcome to the 18th AGM of Charlton Down Village Hall otherwise known as Herrison Hall

May I introduce my fellow trustees who from my far left are, Vincent Haslam,  Graham Martin (Vice Chairman), myself Crayston Lee (Chairman, Hon. Secretary and Bookings), Julie Blackwell (Treasurer), Carol Matthews, Sarah Davies, Mandy Edwards and Ben Lucas.

Sadly, I have to report the loss of Trustees during the year of Will Fox and Frances Day, both of whom have left the village for pastures new, Roy Chapman due to other commitments and Sarah East who has given twelve very valuable years to the Committee for which we are truly grateful.

A report on this building.      The only noteworthy items are the Ballroom blinds and the double glazing throughout  the building.     The blinds and the windows all date back to 2004 and in consequence many are well past their ‘best by’ dates.   New blinds are being fitted in here next week, but we are still struggling to find a glazing company willing to take on the job of re-doing some ten or so windows throughout the building.     Regular professional annual checks are made on all the in house systems, so faults can be rectified as soon as they become apparent.

Graham has been helping with the setting up of our P A / sound system, but if you know of anyone else who would also like to help to set up and run our technical sound and lighting equipment, I  would be very pleased to hear from them.

The Village Hall website, is now an established facility of the Hall and is being extensively used by the public.

One of the main features of this site is the on-line booking system.    Our invoicing is tied in with this booking system, and all invoices are now sent out online and most payments come to us  via B.A.C.S., details of which are always shown on invoices.    This aspect is running smoothly. 

Some of you will be aware that the Village now has a Defibrillator, which is situated on the outside wall of the Health Spa (the old chapel) in Sherren Avenue.    This entire set-up was arranged and paid for by Herrison Hall and is managed by South West Ambulance.

Bookings since the beginning of year 2018 have not been good and were substantially down on the same period the previous year, though recent months show some signs of an improvement.  Having said that, during the year we have lost two or three of our regular bookings for one reason or another,  however, again recent weeks have shown a slight improvement.   We are taking a lot less NHS bookings than in the past.

The year ending December 2018 saw us host 24 Wedding Receptions, special Dances, Parties and children’s events.     We also had five conferences and six concerts and musical events.       Bookings for similar events for later this year and into 2020 are being taken on a regular basis.

More recently, we had our third Artsreach Event  of the year – Ridgeway Singers which attracted a very good audience of around 110 people.     We will be trying for more of this type of function.

Despite bookings being down compared with last year, we have managed to make a small profit on  the year’s trading of £484.59.      A lot of income never materialised because of a drop in the number of Wedding Receptions.  Many enquiries are made, but very few have been followed up by firm bookings.

You are all reminded that the Ballroom is licensed for Weddings and Civil Partnerships.     It should be noted that detailed information regarding weddings in the Hall can be found on our website, together with a revised scale of charges for Weddings and Receptions.

Finally, my usual thanks to each and every single one of you who have helped in the past and who are currently still helping in the running of this Establishment.     Your freely given time and energies are very much appreciated and you are all contributing to keeping this fantastic asset in good condition.        Having said that, if any one of you feels that they would be willing to lend a hand in any way, please speak to any of the Trustees and we will be happy to book you in somewhere somehow.

Very many thanks.

Crayston Lee

Chairman & Hon. Secretary CDHH

13th March 2019

CDVH annual report/cgl/11.03.2019




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